How One Dutch Startup Eliminated 4 Hours of Weekly Admin With a Simple Idea Every business owner knows the frustration: small administrative tasks that eat away at your week, one forgotten form at a time. For companies with shared vehicles in the Netherlands, mileage tracking is one of those tasks. Dutch tax law requires businesses to log every trip within 48 hours—who drove, where they went, and the odometer reading. Miss it, and you risk fines during audits. The traditional solution? Expensive GPS trackers bolted to dashboards, costing hundreds per vehicle plus installation fees. Or the reality for most small businesses: a crumpled notebook in the glovebox and weekly email reminders that everyone ignores. The team behind RitScan asked a simple question: what if you didn't need hardware at all? Their solution uses two things everyone already has—a calendar and a phone camera. Connect your Google Calendar, and the system detects when someone has a client visit scheduled. After the meeting, they get an automatic reminder to log their mileage. For spontaneous trips, there's a QR code in the car: scan it, enter the odometer reading, done in 30 seconds. No GPS tracker.

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